What is the Embrace® Parent Portal?
The Embrace® Parent Portal allows districts to provide parents/guardians with temporary access to their child's documents in EmbraceIEP® and Embrace504®. In districts that utilize Electronic Signatures for parents, the Parent Portal allows parents to sign and initial documents with signature lines available. In addition, several forms have date fields, checkboxes, and text areas that can also be updated via the Parent Portal.
Receiving Email Invitations
As a parent or invitee, you will receive an email containing the name of the district representative who is inviting you to view the documents, an Invitation ID reference number, and a link to login to the Parent Portal.
*NOTE: The email will NOT include the passcode, which must be provided separately by a district representative.
Once you are provided the 6-digit passcode by your district rep, click the 'LOG IN WITH PARENT PORTAL' link in the email. Enter the 6-digit passcode, click the checkbox to agree to the terms and conditions of the website, and click [Log In].
Entering the Parent Portal
You will be directed to the Parent Portal conference view, which will display all documents that have been shared with you. Depending on the program, you will see one of the following screens upon entering the Parent Portal:
Click on a document title to view the form. If your child's school district or educational facility utilizes electronic signatures, then some documents may appear with a pen icon next to the title. This indicates that an electronic signature field and/or additional data fields are available on that form for you to sign or complete. Please wait to sign, fill out, and save any documents until directed by your district representative.
Electronically Filling Out/Signing a Document
Once directed by your district, you may electronically update and/or sign forms that contain a signature field or other editable fields. Text areas, check boxes, and electronic signature areas (in districts that utilize electronic signatures) that allow data to be entered via the Parent Portal will be highlighted. Click into these areas to update the form.
Please note that if a text area is saved with more text than can currently display on the data entry page, only the first few words may display on the form. This information will print in full on the final PDF document.
If a field allows an electronic signature to be entered, click the signature area and sign the document using a mouse on a computer or a stylus or your finger on a tablet or other mobile device. Signing a document electronically will auto-fill the accompanying date field with the current date.
When you have entered data and/or signature(s) on the form and click the [Save] button at the top of the Parent Portal screen, the data/signatures will permanently save to the document. Once data and signatures are saved, they cannot be removed or adjusted. Signature fields that have not been signed yet will remain editable. Signatures and data saved via the Parent Portal will automatically save onto the form in the Embrace® system.
Clicking the [Save] button will also give you the option to view, download, and/or print a PDF version of the document. At any time, you may download or print the document by clicking the [Download/Print Document] button at the top of the screen.
Click the [Return to Meeting] button to return to the main Parent Portal meeting to view other documents.
Logging Out / Re-Entering Parent Portal
When you are finished working in the Parent Portal, click the [logout] button in the top right of the conference screen.
Even after you log out, you may continue to use the link and passcode provided to you to access the conference up for up to one week after the invitation was sent. Clicking on an expired or canceled link will display an error screen, letting you know that the link is no longer valid.
Having trouble receiving Parent Portal emails or accessing the Parent Portal link?
Check out: Parent Portal Troubleshooting